Original AI-generated editorial illustration. Fictional people.
Use one row for each application
Record the employer, role, reference, source link, closing date and date you applied. Add the current status and a space for the next action. Keep different roles at the same employer separate so that you do not confuse their references or requirements.
Save the version you actually sent
Keep the advert and your submitted CV or letter together in a clearly named folder. Record the application number or confirmation email. Saving a link alone may not be enough because employers can remove a page after the deadline.
Choose clear status labels
Use labels you understand, such as researching, preparing, submitted, interview, offer and closed. Submitted means you completed the employer's process and have evidence where provided. Clicking an Apply link by itself does not mean that an application was submitted.
Set a realistic next action
Write the next small action, such as checking a requested document or preparing for an interview. Follow up according to the employer's stated process. Do not repeatedly send the same application when a portal has already confirmed receipt.
Protect your information
Do not publish a tracker containing personal documents, passwords or identity numbers. Store passwords separately. If you share the tracker for help, remove sensitive details first. Review it regularly so that a useful record does not become a list of forgotten deadlines.
