Assistant Human Resource Officer

Job Description

Maintain and update the manpower requisition tracker to support recruitment activities.

Coordinate recruitment documentation and maintain candidate records.

Complete employee onboarding formalities and ensure all induction documents are accurately validated and filed.

Administer employee attendance and register new employees in the biometric attendance system.

Maintain accurate and up-to-date employee personnel files and HR records.

Facilitate payroll processing by ensuring timely submission and verification of attendance, leave, and employee data.

Administer salary-related documentation and support payroll activities.

Address employee grievances and assist in resolving disciplinary matters in line with company policies.

Support the performance management process, including probation reviews, appraisals, and annual performance evaluations.

Process employee leave applications and maintain an updated leave tracker.

Process medical reimbursement claims and maintain the medical reimbursement tracker.

Follow up on shortages of company goods and issue cautionary notices where required.

Monitor employees on probation, coordinate contract renewals, and ensure performance appraisals are completed within the required timelines.

Prepare HR reports and maintain accurate records to support compliance and management decision-making.

Ensure compliance with company policies, labor laws, and HR procedures.

Provide general administrative support to the Human Resources department as required.

Skills Required

Spreadsheets (e.g. Excel, Google Sheets, etc)
Word Processing and Desktop Publishing Tools (MS Office, Google Docs, etc)