EXECUTIVE ASSISTANT

1.0 EXECUTIVE ASSISTANT
- 1
Post
1.1 DUTIES AND
RESPONSIBILITIES
i. To manage the CEO's schedule for a better plan of the CEO’s schedule;
ii. To coordinate CEO’s meetings, including arrangement of venues;
iii. To manage the relations with visitors to the CEO's office;
iv. To answer and redirect calls from the CEO's off;
v. To handle the CEO's correspondence, redirect where necessary, and make follow up;
vi. To compile, update, and manage the CEO’s contact directory in consultation with
other directorates, units, and sections;
vii. Liaise with the CEO’s Personal Assistant (PA) and allow access to the CEO’s
contact directory;
viii. To make travel arrangements for the CEO, Head of Directorates, and Board
THE UNITED REPUBLIC OF TANZANIA
PRESIDENT'S OFFICE
PUBLIC SERVICE RECRUITMENT SECRETARIAT
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Directors;
ix. To provide secretarial duties to the CEO's meeting documents, such as board
papers, management meetings etc.;
x. To assist in logistics that involve high-level delegates in the Institute's activities (i.e.
travel arrangements, sending and follow-up letters, direct communication and support
the delegates in their participation;
1.2
QUALIFICATIONS AND EXPERIENCE
Holder of a Diploma in Business Administration, Human Resources, Management,
Marketing or equivalent related qualifications from a recognised institution. Must have
work experience of at least three (3) years in administrative, customer service and or
front office management.
1.3 SALARY SCALE
UIC
2.0 INFORMATION TECHNOLOGY AND COMMUNICATION (ICT) OFFICER (SYSTEM
ADMINISTRATOR)
- 1
Post
2.1 DUTIES AND
RESPONSIBILITIES
i. To support and assist the management of ICT systems and tools;
ii. To assist in the analysis, design, modification and provide support of computer
information systems;
iii. To install, configure, and maintain computers, workstations, file servers, network
cabling, and other related equipment, devices, and systems;
iv. To conduct installation of programmes, testing, monitoring, and maintenance of
software packages and applications systems;
v. To troubleshoot computer systems challenges and support the proper functioning of
the systems;
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vi. To assist maintenance of computer networks and personal computing infrastructure;
vii. To evaluate the operational performance of ICT systems and programmes;
viii. To plan and implement network security and manage host security, file permissions,
backup and disaster recovery plans, file system integrity, and adding and deleting users;
ix. To investigate, recommend and install enhancements and operating procedures that
optimise network availability;
x. To establish and perform maintenance programmes following the Institute’s and
vendor's standards.
xi. To troubleshoot, upgrade, and configure disk drives, data acquisition boards,
printers, and other related ICT equipment;
xii. To maintain, review and renew ICT-related site licenses.
2.2
QUALIFICATIONS AND EXPERIENCE
Holder of a Bachelor’s Degree in Computer Science, Information Systems, Information
Technology, Computer Engineering, Telecommunication Engineering or equivalent
relevant qualifications from recognised institutions. Must have work experience of at
least three (3) years in the information technology field.
2.3 SALARY SCALE
UIC

GENERAL CONDITIONS
.
All applicants must be citizens of the United Republic of Tanzania and must not be
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above 45 years of age. However, for vacancies within Paramilitary Institutions:
Applicants for non-degree posts must not exceed 25 years of age.
Applicants for degree posts must not exceed 30 years of age.
.
Applicants should apply on the strength of the information given in this
advertisement.
.
Applicants must attach their certified copies of the following certificates:
Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
Professional Registration and Training Certificates from respective Registration or
Regulatory Bodies (where applicable);
Birth certificate.
.
Attaching copies of the following certificates is strictly not accepted:
Form IV and Form VI results slips;
Testimonials and all partial transcripts.
.
An applicant must upload a recent Passport Size Photo in the Recruitment Portal.
.
Applicants employed in the Public Service are strictly not allowed to apply; they
should adhere to Circular No.
CAC.45/257/01/D/140
of 30th November, 2010.
.
An applicant who is retired from the Public Service for whatever reason should not
apply.
.
An applicant should indicate three reputable referees with their reliable contacts.
.
All foreign academic certificates MUST be recognised by relevant Authorities (TCU,
NECTA, and NACTVET). Applicants applying for posts with a GPA requirement
MUST attach their GPA calculation certificate from TCU.
.
A signed application letter should be written either in Swahili or English and
addressed to:
Secretary,
Presidents Office, Public Service Recruitment Secretariat,
P.O. Box 2320,
Mahakama Street, Tambukareli,
Dodoma.
.
Deadline for application is
11th October, 2026
.
.
Only shortlisted candidates will be informed of the date of the interview.
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.
Presentation of forged certificates and other false information will necessitate legal
action.
.
All applications must be sent through the Recruitment Portal by using the following
address:
http://portal.ajira.go.tz
. (This address can also be found at the PSRS
Website by clicking on ‘
Recruitment Portal
’).
.
Applications submitted through any other means will not be considered.
Released by:
SECRETARY
PUBLIC SERVICE RECRUITMENT SECRETARIAT
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