Warehouse Operations Officer

Job Description

Manage end-to-end vehicle disbursements from the warehouse by verifying customer documentation, cross-checking vehicle details (chassis/engine numbers, model, color, registration, delivery forms), and ensuring compliant release to the correct customer.

Maintain accurate inventory records for all vehicles, warehouse receipts, transfers, dispatches, and disbursements to ensure complete stock traceability and accountability.

Conduct daily stock counts and periodic physical inventory reconciliations, investigating discrepancies and implementing corrective actions.

Prepare and submit daily, weekly, and monthly inventory, logistics, and operational reports to support management decision-making.

Ensure proper storage, handling, safeguarding, and physical security of vehicles, inventory, and warehouse assets, promptly reporting any losses, damages, or irregularities.

Optimize warehouse layout to maximize operational efficiency, stock visibility, accessibility, and safety compliance.

Coordinate vehicle registration workflows by tracking registration statuses, ensuring complete documentation, and verifying number plate installation prior to vehicle release.

Maintain accurate records of chassis numbers, engine numbers, registration details, and vehicle files to guarantee proper archiving and audit readiness.

Monitor vehicle transit from plant to warehouse, resolving logistical bottlenecks to ensure timely disbursements.

Receive, verify, log, and archive delivery orders, invoices, Goods Received Notes (GRNs), and supporting operational documentation in compliance with company policy.

Enforce warehouse safety protocols, operational standards, and internal controls, contributing to continuous process improvement.

Collaborate with Operations, Finance, Sales, Registration, and Branch teams to streamline workflows and resource allocation.

Skills Required

Spreadsheets (e.g. Excel, Google Sheets, etc)
Presentation Tools (e.g. Google Slides, Power Point, etc)