ADMINISTRATIVE ASSISTANT

Job Summary
On behalf of our happy client, we are looking for an Administrative Assistant responsible for managing daily office tasks, organizing records, and supporting team members to keep business operations running smoothly.

Responsibilities

• Prepare, file, and track documentation, including sample
permits, dispatch records, licenses, insurance documents, and compliance
certificates

• Maintain organized physical and digital filing systems

• Monitor and update trackers for licenses, permits,
certifications, and expiry dates

• Prepare documentation packs for shipments and samples

• Support audit readiness by maintaining accurate and
accessible records

• Monitor office supplies and coordinate with vendors
(stationery, utilities, maintenance, service providers)

• Prepare payment requests for vendors, suppliers, utilities,
and travel expenses

• Track office maintenance coordination, payments, follow up
on receipts, and maintain expense trackers

• Support logistics coordination, including visa
applications, flight bookings, accommodation arrangements, and chauffeur
services

• Assist with export/import documentation preparation

• Ensure compliance documentation is properly maintained and
audit-ready

• Support administrative workflow systems and
reporting preparation

Qualifications

• Bachelor’s Degree in Business Administration, Human
Resources, Accounting, or a related field

• Minimum of 2 years of proven experience in
office administration and documentation handling

• Experience in logistics or operations support is
an added advantage

Skills & Competencies

• Strong organizational and filing skills

• High attention to detail and accuracy

• Basic understanding of payment tracking and expense
management

• Proficiency in Microsoft Office, documentation systems, and
database management

• Strong written and verbal communication skills

• Ability to follow structured procedures and compliance
requirements

• Ability to multitask and meet deadlines

Personal Attributes

• Reliable and trustworthy

• Professional attitude with high confidentiality awareness

• Proactive and willing to learn regulatory and certification
processes