Procurement Officer/Engineer

e responsible for the following:

Local Sourcing and Supplier Base

• Build and keep a register of qualified local suppliers and factories for every company product range, with at least three sources for each key range where the market allows.
• Visit and assess new suppliers: capacity, quality, compliance with the required standards (TBS, IEC, BS), lead times and payment terms.
• Keep supplier records in Zoho Books complete and current. Any change to a supplier's bank details is confirmed independently before it is used.

Quotation Support (to the Sales Team)

• Obtain written local quotations for every enquiry the sales team cannot price from stock, within 2 working days of a complete enquiry.
• Give the sales team a cost comparison showing price, lead time, warranty and payment terms, so every company quotation rests on a firm local cost.
• Flag early any item that cannot be sourced locally, so it can be priced as an import with the Finance and Trade Operations Manager.

Purchasing and Delivery

• Raise purchase orders in Zoho only after the approval required by the Delegation of Authority Matrix and never commit the company beyond the approved purchase order.
• Negotiate price, delivery and payment terms with suppliers.
• Follow up every open purchase order until delivery. Check goods on receipt against the purchase order and the specification and record the receipt in Zoho the same day.
• Pass supplier invoices, delivery notes and EFD receipts to Finance for posting and payment.

Cost and Market Intelligence

• Keep a local price list for the main product ranges, updated every month.
• Report price movements that affect quotations, for example copper, steel and exchange rates, and the monthly savings against the first quoted price.

Controls and Ethics

• Declare any relationship with a supplier under the Conflict-of-Interest Policy. Accept no gifts, commissions or payments from suppliers.
• Keep a complete file for every purchase: quotations, comparison, approval, purchase order, delivery note and invoice.
• Purchases from foreign suppliers stay with the Finance and Trade Operations Manager. Coordinate with that role whenever a local purchase is linked to an import.

General Duties (Applicable to All Employees)

• Take care of, and use reasonably, the company's property under your custody.
• Support fellow team members in their daily work when they need help.
• Apply all skills, experience and effort to perform the role efficiently.
• Undertake additional duties in the same field as reasonably required by the business.
• Comply with all company policies, procedures and the Code of Conduct.
• Keep company, customer and principal information strictly confidential.

Job Requirements

• Bachelor's Degree in Procurement, Electrical Engineering or any related field
• Proven experience in electrical product procurement is preferred.
• Experience working within the procurement department of a contracting company, specifically electrical or MEP contractors would be a distinct advantage.
• Strong knowledge of electrical materials, equipment, and suppliers in the market.
• Solid understanding of procurement procedures, contractual terms, and supply chain management.
• Excellent negotiation, communication, and analytical skills.
• Proficiency in MS Office (Excel, Word, PowerPoint) and procurement software.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational and multitasking skills.
• Fluent in English