Administration Officer

Job Description

Schedule and arrange meeting rooms for different departments.

Monitor office supplies, stationery, and kitchen items to ensure they are always available.

Prepare monthly office purchase budgets and submit them for approval.

Communicate with suppliers to obtain quotations, coordinate deliveries, and follow up on payments.

Oversee office maintenance and repairs to ensure all facilities are working properly.

Identify and resolve office-related issues in a timely manner.

Ensure the office remains clean, organized, and provides a comfortable working environment.

Liaise with building management on any building maintenance or facility-related matters.

Supervise and provide guidance to the office messenger.

Keep track of office equipment and arrange maintenance when required.

Maintain organized filing systems for office records and documents.

Manage the receipt, distribution, and dispatch of office documents, correspondence, and deliveries.

Skills Required

Spreadsheets (e.g. Excel, Google Sheets, etc)
Word Processing and Desktop Publishing Tools (MS Office, Google Docs, etc)